Office Services Coordinator

The Office Services Coordinator plays a crucial role in supporting the Office Services Management team and ensuring the smooth operation of our office processes and initiatives. The primary objectives of this position include liaising between Office Services and other departments, coordinating daily processes, scheduling and tracking meetings, and completing data tracking and reporting.

Requirements

• High School Diploma or equivalent
• 2–4 years of experience in office administration or management
• Intermediate to advanced proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and office equipment (printers, scanners, phone systems)
• Working knowledge of core policies and procedures, including Travel, Meeting Coordination, and Expenses, as well as tools like Zoom, Box, Slack, Concur, and ServiceNow
• Ability to maintain composure under pressure and manage high-stress situations
• Strong written and verbal communication skills for effective engagement with diverse audiences
• Ability to work independently, take initiative, and collaborate with team members
• Proactive mindset with a sense of urgency, anticipating needs to support executives
• Flexibility and adaptability to changing priorities and demands
• Strong focus on understanding and meeting stakeholder needs while fostering positive relationships

Benefits

• PIMCO follows a total compensation approach when rewarding employees which includes a base salary and a discretionary bonus. Base salary is the fixed component of compensation that is determined by core job responsibilities, relevant experience, internal level, and market factors. The discretionary bonus is used to award performance and therefore is determined by company, business, team, and individual performance.